Emergency Travel Document
Requirements for Application
1. A signed application letter addressed to the Ambassador of Rwanda to Japan: indicate the full physical and postal address, telephone number and e-mail address.
2. Fill in the application form
3. Indicate the number of your passport (or in case you have the copy of the stolen/lost/damage passport attach it)
4. Copy of Police Declaration Form of loss/stolen/damage passport
5. Copy of your flight itinerary to Rwanda
6. A recently taken colored passport-size photos: with clearly seen ears and cheeks from the front view and white background.
7. A copy of resident permit (in case you are residing in a country you are applying from)
8. Emergency Travel Document is Free but for those living outside Japan: need to transfer JPY1,900 to the Embassy bank account (see below) for the handling (postage) charges when sending the original document to you.
Plus JPY4,000 : this is compulsory bank charges: please ask your local bank if there is no an intermediary bank between them and our local bank (Bank of Tokyo-Mitsubishi UFJ Ltd), if there is then you need to add JPY3,000 (charges for an intermediary bank): this does not include the transfer charges of your local bank.
9. For those who is living in Japan: Postage charges when sending document and receiving passport will be borne by client.
10. Plase be noted that he Emergency Travel Certificate must be surrendered to the Immigration Officer at the point of entry in Rwanda.
Account Details
Bank name: The Bank of Tokyo-Mitsubishi UFJ, Ltd
Account name: Embassy of the Republic of Rwanda
Account number: 0005-110-1544204 (Savings Account)
Branch: Jiyugaoka - Ekimae Branch,
Swift Code: BOTKJPJT
Bank Address: Jiyugaoka 1-Chome, Meguro-Ku, Tokyo
Telephone: (+81)-3-3718-2131